|Manager, Records and Information Management|
Manager, Records and Information Management
Company : Province of Nova Scotia
Salary : $4,295–$5,368 a month
Location : Nova Scotia
Type of Employment: Term
Union Status: Exclusion - Non Union - NSPG
Closing Date: 11/21/2022 (Applications are accepted until 11:59 PM Atlantic Time)
The Department of Justice is responsible for the administration of justice and for promoting access to justice and the safety and security of Nova Scotians through justice-related programs, services, and initiatives. We are guided by the principles of preventative and restorative justice in fulfilling our mandate. Our efforts to promote safety, security, and access to justice for Nova Scotians span all areas of the Department and include programs and services that assist vulnerable people including Indigenous Nova Scotians, African-Nova Scotians, and Nova Scotians with disabilities.
To accomplish its mandate, the Department provides services through seven core business areas: Public Safety and Security; Court Services and Sheriff Services; Correctional Services; Maintenance Enforcement and Victim Services; Accessibility Directorate; Restorative Initiatives Unit; and Legal Services to Government.
For more information on the Department of Justice please visit our website: https://novascotia.ca/just/
About Our Opportunity
Managing a team of clerks, the Manager is responsible for the delivery of the Records and Information Management (RIM) Program across the province for the Department of Justice and the Courts of Nova Scotia. You also develop records management policies and procedures based on mandates, operational functions, and business processes. Further, you support business, legal, and financial requirements of the Department of justice, Public Trustee Office, Nova Scotia Medical Examiner Services, and the Courts of NS.
- Develop Records and Information Management policies and procedures, with broad direction from senior management.
- Develop, implement, and maintain records retention schedules – Standard for Administrative Records (STAR) and Standard for Operational Records (STOR).
- Remain up to date on records and information management developments within government and the courts and update schedules, policies, records accordingly.
- Act as the subject matter expert on the development of the unit’s initiatives. This includes preparing project statements and project plans, identifying, and scheduling project tasks, and providing written reports for senior management.
- Consult with the Judiciary, Prothonotaries, Court Administrator, Manager of Judicial Information Technology Security, and other stakeholders safeguarding judicial information and recommend improvements for operational support.
- Develop plans for technology advancements to improve the departmental RIM program.
- Manage several central registry clerks, and coordinate activities among regional records custodians.
- Responsible for managing staff including setting and evaluating performance targets, promoting diversity and inclusion, promoting a healthy workplace, demonstrating leadership competencies, respecting human resources practices, and promoting teamwork.
- Assume financial responsibility by bringing forward issues that may impact forecasts and projections, identifying opportunities for cost saving, purchasing, and maintaining control of equipment and supplies.
Qualifications and Experience
To be considered for this opportunity, you hold a university degree in a relevant discipline, e.g., library and information management, archives management, information technology, public administration, or the social sciences, in addition to several years of records management experience. An equivalent combination of education and experience may be considered.
This position requires expert knowledge of records management, as well as the ability to supervise staff, and interact effectively with stakeholders. In addition, you are highly motivated, and you have excellent communication skills (both verbal and written). Partnering collaboratively with stakeholders to achieve common goals, you apply the concepts of equity, diversity, and inclusion. Strong planning, organizational and administrative skills are important in setting priorities, meeting deadlines, and managing multiple assignments. You also have strong critical thinking, analytical, and problem-solving skills. Membership in a Records Management Association is required (e.g., ARMA, NSARM, AIIM, ACEDS, etc.).
Experience or training in legal and/or courts records management is considered an asset.
The following competencies are important for this position: Analytical Thinking, Action Management, Developing Others, Team Leadership, Effective Interactive Communication, Interpersonal Understanding, Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Include, but not limited to-
- Master's degree plus minimum 2 years of records management experience
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
The Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.
- Normal work week is 35 hours/week, 7 hours/day
- Some overtime work required
- Dynamic continuously evolving work environment
- Some lifting of boxes, ladder use will be required
- Some travel to offsite/secondary storage location required
This is a term, full-time position based in Halifax with an anticipated end date of May 15, 2023.
What We Offer
- Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
- Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
- Countless career paths.
- Department Specific Flexible working schedules.
Pay Grade: EC 07
Salary Range: $2,147.26 - $2,684.09 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected]