New Job Executive Coordinator In Saskatchewan
Company : Government of Saskatchewan
Salary : $4,129–$5,371 a month
Location : Saskatchewan
Integrated Justice Services has a challenging opportunity for a highly-skilled, well-organized, energetic and proactive professional for the role of Executive Coordinator. Reporting to the Assistant Deputy Minister of Community Engagement, you will be a self-starter, attentive to detail and capable of meeting new challenges while supporting an inclusive team environment.
Integrated Justice Services supports the work of the Ministry of Corrections, Policing and Public Safety and the Ministry of Justice and Attorney General while ensuring community safety and well-being across the province.
If you enjoy working in a fast-paced, challenging and diverse office where you will be supporting the Community Engagement branch and you are a highly motivated, efficient multi-tasker with keen organizational skills, we welcome you to apply.
About the role:
Executive Coordinators consistently demonstrate superior leadership, teamwork and communication skills in a fast-paced and dynamic environment. They are professional, tactful and discreet when dealing with all individuals and information. They have extensive experience in developing various correspondence and are well versed in government structures, protocols, policies and procedures. This position will provide support to all other administrative roles in the office.
Executive Coordinators provide senior administrative support by:
- Managing the Assistant Deputy Minister’s calendar through collaboration, prioritization and scheduling;
- Assembling all briefing and background materials for the Assistant Deputy Minister in preparation for meetings;
- Monitoring and redirecting information and requests to team members as required;
- Planning, scheduling and prioritizing meetings and other events including the coordination of travel and event logistics, ensuring all meeting material is available and required participants are in attendance;
- Compiling background information, typing, formatting and proofreading a variety of sensitive and confidential documents such as ministerial correspondence, briefing material, budget documents, letters, memos, reports, emails, presentations and meeting minutes while maintaining quality standards;
- Managing the referral tracking system, coordinating and processing ministerial referrals and casework;
- Monitoring expenditures, processing invoices and performing purchase card reconciliation (coding and signatures);
- Maintaining office filing through records management including electronic filing, manual filing, preparing files for archiving and/or storage, and adhering to the Freedom of Information Policy (FOIP); and
- Establishing administrative policies and procedures.
To be successful in this role, you will have knowledge and previous work experience with:
- Government structure, policies and procedures, including budget and cabinet processes;
- Advanced knowledge in all Microsoft Office products, calendar management; spreadsheet and database software and experience with MIDAS;
- Budget preparation, expenditure and fiscal forecasting processes and procedures;
- Records management, filling manual and electronic, storage and retrieval; and
- Material acquisitions.
Typically, the knowledge and experience would be obtained through a combination of formal education such as: Office Education Certificate, Business Administration, Business Certificate/Diploma or equivalent, supplemented with significant work experience supporting senior executive leaders.