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New Job Director Of Finance & Administration (Ft) In Northwest Territories

Director of Finance & Administration (FT)
Director of Finance & Administration (FT)

Director of Finance & Administration (FT)

Company : Jobssummary / Indeed
Salary : $122,000–$162,000 a year
Location : Northwest Territories

Full Description

JOB SUMMARY:
The Director is responsible for planning, directing and controlling the Town’s finance and administrative functions, programs and services by following municipal policies and procedures in compliance with territorial and federal legislation.
Reporting to the Senior Administrative Officer, the Director of Finance and Administration for such tasks as preparing the budget, conducting financial analysis, preparing financial reports, developing and implementing an effective system of accounting, managing the payroll system, overseeing customer service and reception, ensuring specific technical financial programs (e.g. property taxation, utilities, licensing/permitting, etc.) are competently managed, and maintaining accurate and current bylaw records.

DUTIES & RESPONSIBILITIES:
Directs, monitors and oversees the activities of the Finance and Administration Department. This includes but is not limited to:
  • Directly supervises and manages Administrative Department staff.
  • Undertakes employee performance management, including annual goal setting/work-planning, annual performance appraisals, providing regular feedback, discipline as required in conjunction with Human Resources
  • Responsible for recruiting department staff.
  • Ensure staff are appropriately trained, both to meet technical/operational needs and for personal/career development.
  • Reaffirm the importance of safety in the workplace and build a culture of safety
Provides effective strategic financial, and administration planning and information to the SAO, senior management and at times, directly to Council. This includes but is not limited to:
  • Participates in strategic, and financial planning process
  • Researches, prepares and submits the annual O&M budget and works with senior management to implement and monitor
  • Collaborates with appropriate senior management on the development, monitoring and implementation of the capital/infrastructure budget
  • Prepares detailed reports on financial and administrative matters
  • Attends Council meetings and provides advice to Council as required
  • Drafts letters to government and industry for SAO and Mayor’s signature.
  • Attends Senior Management meetings and provides regular updates to staff.
Provides comptrollership functions in order to ensure finances are managed in accordance with legislation, policies, procedures and generally accepted accounting principles. This includes but is not limited to:
  • Manages accounting and financial systems and maintain full and accurate accounting records
  • Conducts financial analysis and prepare detailed financial reports and statements
  • Ensures compliance with financial legislation, policies and procedures including adherence to the terms of Block Funding and Contribution Agreements
  • Manages the payroll system to ensure all staff are paid on a timely and accurate basis
  • Develops and implement purchasing practices and monitor the purchasing system
  • Administer contracts
  • Completes the year end audit and presents audited financial statements to Council.
  • Responds to auditors’ comments concerning finances and operations and oversee required action to address deficiencies
  • Approves the Chart of Accounts and maintain commitment controls
  • Implements and monitors payment authority practices
  • Establishes and maintains cash controls
  • Monitors department spending and recommend corrective actions as necessary
  • Manages investments and reserves
  • Reconciles general ledger accounts
  • Supervises the maintenance of assessment roles and collection/distribution of municipal & school taxes
Responds to inquiries and investigates complaints from the public and public agencies. This includes but is not limited to:
  • Participates in the development and implementation of public service standards.
  • Deals with public concerns in an appropriate and timely manner.
  • Performs other related duties as required

KNOWLEDGE and SKILLS:
The following knowledge and skills are required for an individual to be able to perform the duties of this position:
Education and Experience:
Completion of a professional accounting designation (CA, CGA, CMA) from a recognized accounting program and;
several years of related senior financial and administrative experience, preferably in a municipal or other government sector. Equivalencies will be considered.
Job Knowledge Requirements:
  • Knowledge of generally accepted accounting principles
  • Knowledge of computerized accounting programs
  • Knowledge of accounts payable/accounts receivable and preparation of financial statements
  • Knowledge of preparation of financial reports
  • Knowledge of administration of payroll
  • Knowledge of applicable bylaws, procedures, programs and regulatory knowledge
  • Knowledge of office administration
Technical Skills & Abilities:
  • Computer skills (Word, Excel, Outlook, Publisher)
  • Project management skills
  • Contract management skills

Interpersonal Skills:
  • Good writing and oral communication
  • Problem solving/analytical skills
  • Supervisory skills
  • Effective organizational skills
  • Strong leadership/teambuilding skills
  • Strong presentation skills

POSITIONS SUPERVISED:
This position supervises:
  • Customer Service Clerk
  • Administration Clerk
  • Payable/Payroll Clerk
  • Accounts Receivable Clerk
  • Lands Clerk

WORKING CONDITIONS
Physical Demands:
The Director, Finance and Administration will have to spend time sitting and using office equipment and computers, which can cause muscle strain. The Director may also have to do some light lifting from time to time.
Environmental Conditions:
The Director, Finance and Administration may have to manage a number of projects at one time, and may be interrupted frequently to meet the needs and requests of colleagues, residents, clients and contractors.
Sensory Demands:
There are no unusual sensory demands with this position.
Mental Demands:
The Director, Finance and Administration must lead staff in completing work that is challenging, demanding and of great interest to all stakeholders (Council, senior management, external reporting agencies, the public, etc). This can create stress as well as challenges to multitasking and concurrent project management requirements