New Job Administrative Assistant In British Columbia

Work setting

• Private sector

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Review, evaluate and implement new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services

Computer and technology knowledge

• MS Excel
• MS Office
• MS Word
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Invoices

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Excellent oral communication
• Flexibility
• Organized
• Reliability