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New Job Branch Clerical Assistant In Alberta

Branch Clerical Assistant
Branch Clerical Assistant

Branch Clerical Assistant

Company : City of Edmonton
Salary : $23.66–$29.39 an hour
Location : Alberta

Full Description

Branch Clerical Assistant
Job Number : 44402

Are you a self-starter that is passionate about the customer service industry? Do you have demonstrated expertise in office management? If so, we want to hear from you!

Legal Services is hiring a Branch Clerical Assistant to provide integral support in the Office of the City Solicitor. Our branch consists of 120 employees who deliver a wide range of legal, insurance and corporate security functions across 73 lines of business.

Reporting to the Administrative Assistant, this role is essential to maintaining efficient branch-wide operations. With an emphasis on the City of Edmonton’s Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, you will:

  • Be responsible for the branch billing and invoicing (including collecting and maintaining accurate records of valuable Branch financial data)
  • Research discrepancies and update accounts with accurate information (including Branch credit card payments)
  • Manage inventory of office assets including computers, laptops, building access cards and cell phones
  • Act as the Parking Coordinator through maintenance of records
  • Provide support on administrative matters through knowledge of Branch and City policies and procedures
  • Research products, services and processes to enhance and modernize office-wide efficiencies
  • Manage and maintain branch calendars, distribution lists, and intranet site
  • Coordinate furniture/equipment maintenance and repairs to meet safety requirements
  • Problem solve preliminary technical challenges
  • Coordinate and support meeting and event planning logistics
  • Liaise with Finance and IT representatives, and assist other areas of the branch as required
  • Provide additional support to the office as required
Qualifications :
  • Completion of Grade 12 including business subjects related to word and information processing or completion of a related certificate program from an approved business school/college
  • Minimum 2 years diversified word and information processing experience
  • Demonstrated proficiency with computer programs such as Google, SAP and Adobe Acrobat (experience with SAP Ariba is an asset)
  • Experience in a legal setting is an asset
  • Strong client support, communication and interpersonal skills
  • Established problem solving and research abilities
  • Demonstrated organizational skills with an ability to work in a fast-paced environment, including receiving and prioritizing inquiries from multiple sources
  • Experience with calendar management, office supply coordination and data entry
  • Knowledge of City of Edmonton structures, processes and procedures are considered assets
  • Demonstrate service excellence, embracing diversity and promoting inclusiveness
  • Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit (http://bit.ly/3bH2Ztv)
  • Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit (http://bit.ly/2PLbz1w)
  • Hire is dependent upon a Police Information Check satisfactory to the City of Edmonton
  • Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected]

COVID-19 Notice: The City of Edmonton has implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).

Up to 1 permanent full-time position

Hours of Work: 33.75 hours, Monday to Friday. The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - $51,769.020 (Annually)

Talent Acquisition Consultant: SM/MJB


Classification Title : Word/Data Processing Clerk II
Posting Date : Aug 2, 2022
Closing Date : Aug 16, 2022 11:59:00 PM (MDT)
Number of Openings (up to) : 1 - Permanent Full-time
Union : CSU 52
Department : Legal Services
Work Location(s) :
Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square
Edmonton T5J 2C3