New Job Loan Assistant (Secretary 2) In Nova Scotia

Loan Assistant (Secretary 2)
Loan Assistant (Secretary 2)

Loan Assistant (Secretary 2)

Company : Province of Nova Scotia
Salary : $3,158–$3,534 a month
Location : Nova Scotia

Full Description

Department: Agriculture

Location: BIBLE HILL

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 7/12/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Agriculture’s mandate is the development of competitive, sustainable and profitable agriculture and agri-business industries that contribute to the economic, environmental and social prosperity of Nova Scotia’s rural and urban communities. Our vision is of a Nova Scotia agriculture and agri-food industry that is diversified, market-focused and profitable. We envision an industry recognized for its adaptable, collaborative business approach.

About Our Opportunity

Do you enjoy working in a fast-paced, team environment? If so, our Loan Assistant position may be the job for you! This role is responsible for the day-to-day preparation of documents for new and additional loans for Crown Lending Agencies.

Primary Accountabilities

As the loan assistant, you:

  • Provide legal secretarial support to ensure successful, efficient and effective operations of a team oriented professional group.
  • Make sure legal documentation is completed both timely and accurately.
  • Ensure quality standards are adhered to and correspondence, related to the placements of loans, are in place.

This position also maintains information dealing with the client files, documentation and electronic information as well as establishes an efficient work schedule.

Qualifications and Experience

To be successful within this role, you will have successfully completed a one-year secretarial business course and have three years’ related experience; or an equivalent combination or training and experience.

As the successful candidate you will maintain data systems as well as be proficient in the use of computers, with a specific focus in Word processing. You will have strong written communication especially in relation to letter and document writing. A good working knowledge of the general administrative aspects of an office is also required.

Knowledge of loan administration requirements, procedures to process, and secure loans is required as well as a good understanding of mortgages and other personal property security documentation. You must also possess a good working knowledge of loan procedures and internal controls.

The ability to meet imposed deadlines must be present as well as noticeable organizational attention to detail and communication skills.

A diploma from a post-secondary institution with a legal assistant/paralegal major and/or work experience as a legal assistant/paralegal would be considered an asset as well as public sector experience.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

This position is located in a comfortable office environment.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

Pay Grade: CL 18

Salary Range: $1,579.09 - $1,766.79 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to [email protected].