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New Job Election Assistant In Ontario

ELECTION ASSISTANT
ELECTION ASSISTANT

ELECTION ASSISTANT

Company : City of Toronto
Salary : $24.63 - $26.99 an hour
Location : Ontario

Full Description

    Job Category: Administrative
    Division & Section: City Clerk's, City Clerk's Elections Services
    Work Location: 89 Northline Road
    Job Type & Duration: Temporary (3 month) Vacancies
    Hourly Rate: $24.63 - $26.99
    Shift Information: Monday to Friday, 35 hours per week
    Affiliation: L79 Full-time
    Number of Positions Open: 12
    Posting Period: 5-MAY-2022 to 19-MAY-2022

Major Responsibilities:

The Election Assistant, Toronto Elections (Data & Voting Technology), under the direction of the Project Manager, Toronto Elections, will support and implement all aspects of the municipal election with specific responsibilities to support vote counting equipment and technologies.

  • Loads/unloads election supplies and equipment such as paper products, cardboard, equipment, boxes, furniture, etc.
  • Assembles supplies, equipment and furniture.
  • Receives, inventories and distributes documents and election supplies using dolly or hand-operated pump lift.
  • Stocks shelves.
  • Sets up furniture, equipment and supplies.
  • Provides proofing to ensure quality control of election products such as ballots, voters lists, voting place supplies.
  • Tests and operates election voting equipment.
  • Performs clerical duties such as responding to inquiries, data input, photocopying/faxing, sorting, collating, etc.

Key Qualifications:

  • Experience working with voting systems and other voting technologies.
  • Experience in proofreading for quality assurance with attention to detail
  • Experience using Microsoft Office applications (Microsoft Word, Excel and Outlook), including working within a Windows operating-system environment
  • Experience processing, sorting and delivering supplies and equipment in a warehouse or similar environment.
  • Experience working in a customer service and team environment, responding to customer enquiries and dealing directly with staff and public in person and by phone.
  • Experience working with database systems
  • Election experience is an asset.

You must also have:

  • Ability to perform inventory control including quality assurances.
  • Ability to work independently with minimal supervision as well as cooperatively as part of a team
  • Excellent organizational and time management skills, including attention to detail, ability to set priorities, ability to meet deadlines, and ability to deal with conflicting priorities at work.
  • Problem solving and decision making skills with the ability to work effectively with minimal supervision both independently and as part of a team.
  • Excellent oral communication and presentation skills to communicate effectively with all levels of staff and the public in an efficient and diplomatic manner.
  • Highly-developed interpersonal, problem-solving, and customer service skills and the proven ability to deal with challenging situations.
  • Sound judgement and the ability to handle information of a confidential/sensitive nature.
  • Knowledge of the Accessibility for Ontarians with Disabilities Act (AODA).
  • Ability to perform office duties such as creating and formatting documents, filing and answering phone/email inquiries.
  • Willing to travel extensively throughout the City of Toronto and work in inclement weather conditions.
  • Willingness and ability to work long hours in peak periods, including evenings and weekends.
  • Access to a vehicle is an asset or being comfortable with taking public transit for off-site event and meetings.
  • Ability to lift materials weighing up to 40 pounds
  • Ability to work on multiple projects in fast-paced environment
  • Ability and willingness to work overtime during peak periods including evenings, statutory holidays and weekends as required

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City's Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.


NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.


Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.


Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.