New Job Officer, Purchasing In Yukon
Officer, Purchasing
Company : City of Whitehorse
Salary : $32.39 - $38.11 an hour
Location : Yukon
Full Description
Administration And Clerical
Financial, Legal & Professional Services
Job Summary:
The incumbent ensures that all purchasing activities are carried out in compliance with policy and legal requirements. They assist with public procurement activities as required.
Duties and Responsibilities:
- Assist with the preparation of complex bid documents including Request for Tenders (RFT), Request for Proposals (RFP), etc.
- Prepare basic bid documents including Request for Quotations (RFQ), Request for Standing Offers (RFSO) etc.
- Coordinate, participate and/or process various purchasing activities including requisitioning, purchase orders, progress payments, etc.
- Assist with the administration of annual service and supply contracts.
- Update and maintain vendor information in ERP system.
- Source, develop and maintain vendor/supplier relationships.
- Communicate with internal stakeholders and vendors/suppliers on purchasing processes.
- Coordinate delivery schedules, monitor progress and liaise with clients and suppliers to resolve issues.
- Organize and oversee annual inventory count process.
- Provide input and maintain relevant policies and procedures including purchasing policy and procedures.
- Act as Sr. Procurement Officer as assigned.
- Follow, so far as is reasonably practicable, established safety procedures and standards.
- Other related duties.
This description contains elements necessary for identification and evaluation of the job. The incumbent may be required to perform other related duties.
Working Conditions:
Majority of the work is performed under normal office conditions.
Required Knowledge, Skill and Abilities:
- Diploma in Business or Supply Management. Supply Chain Management or Certified Professional Public Buyer (CPPB) designation is desirable.
- Minimum of 2 years of progressive purchasing experience complemented with inventory management experience, preferably within the public sector and 6 months on the job training.
- Proven skills working with computerized financial systems software.
- Excellent organizational skills, prioritizing and ability to multitask with minimal supervision.
- Ability to work and maintain accuracy under pressure and to meet critical deadlines.
- Strong research, client service orientation and good interpersonal skills.
- Proven written and oral communication skills.
- Ability to foster and maintain effective relationships among peers and/or stakeholders.
An equivalent combination of education, training and experience may be considered.
Examples of Equipment to Operate:
General office equipment with the ability to operate ERP software programs, spreadsheets, electronic mail, word processing, etc.
Additional Application Instructions