New Job Administrative Coordinator In Saskatchewan

Administrative Coordinator

Company : City of Saskatoon
Salary : $50,820 - $59,390 a year
Location : Saskatchewan

Full Description

Duties:
  • Provides executive administrative support to the Director and senior staff of the Department.
  • Supervises Department administrative staff to ensure consistent and efficient delivery of administrative services.
  • Coordinates all administrative aspects of the Department, including scheduling appointments, meetings and booking travel arrangements for the Director and senior staff.
  • Formats, edits and coordinates the submission of all public and in-camera Department reports prepared for the General Manager, City Council and its Standing Policy Committees.
  • Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director, senior, and supervisory staff.
  • Prepares agendas and minutes for weekly senior staff meetings. Coordinates meetings and takes accurate meeting minutes as required.
  • Oversees the Records Management System to ensure that document filing complies with the corporate standard.
  • Oversees the Corporate cheque printing process, including ensuring proper security and controls exist, maintaining audit logs and administering proper cheque distribution.
  • Monitors and maintains an appropriate inventory of controlled corporate forms and cheque printing materials, including ensuring proper distribution to other areas as required.
  • Purchases corporate forms and office supplies in accordance with corporate purchasing guidelines and ensures appropriate inventory levels are consistently maintained.
  • Coordinates and tracks registration to conferences, workshops, and training sessions for all Department staff and arranges travel plans.
  • Oversees the processing of internal and external correspondence so that it complies with corporate standards.
  • Plans and coordinates special events for the Department.
  • Receives, screens and expedites email, telephone calls, written and in-person enquiries and determines appropriate action.
  • Performs other related duties as assigned.
Qualifications:
  • Grade 12 education.
  • Graduation from a recognized business college.
  • Typing speed of 55 w.p.m.
  • Four to six years’ related senior secretarial and administrative experience.
  • Demonstrated ability in supervising staff.
  • Ability to deal with sensitive information in a confidential manner.
  • Ability to compile and coordinate information to compose correspondence and reports.
  • Ability to establish and maintain effective working relationships with the public and other civic employees.
  • Ability to work with minimal supervision.
  • Skill in the operation of office equipment including a computer with Microsoft Office. Experience in a SharePoint and/or SAP environment is preferred.
Salary:
$50,819.76 to $59,390.40 per annum (2021 rates)

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