New Job Administrative Coordinator In Saskatchewan
Administrative Coordinator
Company : City of Saskatoon
Salary : $50,820 - $59,390 a year
Location : Saskatchewan
Full Description
Duties:
- Provides executive administrative support to the Director and senior staff of the Department.
- Supervises Department administrative staff to ensure consistent and efficient delivery of administrative services.
- Coordinates all administrative aspects of the Department, including scheduling appointments, meetings and booking travel arrangements for the Director and senior staff.
- Formats, edits and coordinates the submission of all public and in-camera Department reports prepared for the General Manager, City Council and its Standing Policy Committees.
- Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director, senior, and supervisory staff.
- Prepares agendas and minutes for weekly senior staff meetings. Coordinates meetings and takes accurate meeting minutes as required.
- Oversees the Records Management System to ensure that document filing complies with the corporate standard.
- Oversees the Corporate cheque printing process, including ensuring proper security and controls exist, maintaining audit logs and administering proper cheque distribution.
- Monitors and maintains an appropriate inventory of controlled corporate forms and cheque printing materials, including ensuring proper distribution to other areas as required.
- Purchases corporate forms and office supplies in accordance with corporate purchasing guidelines and ensures appropriate inventory levels are consistently maintained.
- Coordinates and tracks registration to conferences, workshops, and training sessions for all Department staff and arranges travel plans.
- Oversees the processing of internal and external correspondence so that it complies with corporate standards.
- Plans and coordinates special events for the Department.
- Receives, screens and expedites email, telephone calls, written and in-person enquiries and determines appropriate action.
- Performs other related duties as assigned.
Qualifications:
- Grade 12 education.
- Graduation from a recognized business college.
- Typing speed of 55 w.p.m.
- Four to six years’ related senior secretarial and administrative experience.
- Demonstrated ability in supervising staff.
- Ability to deal with sensitive information in a confidential manner.
- Ability to compile and coordinate information to compose correspondence and reports.
- Ability to establish and maintain effective working relationships with the public and other civic employees.
- Ability to work with minimal supervision.
- Skill in the operation of office equipment including a computer with Microsoft Office. Experience in a SharePoint and/or SAP environment is preferred.
Salary:
$50,819.76 to $59,390.40 per annum (2021 rates)