New Job Accounts Payable Administrator (Contract) In New Brunswick

ACCOUNTS PAYABLE ADMINISTRATOR (Contract - ending January 6th, 2023)

At Irving Consumer Products, we recognize that the key to our success is our people. We are a family-owned and operated company that has grown to become one of North America's leading manufacturers of household paper products. Irving Consumer Products produces branded and private label bathroom tissue, facial tissue, paper towels, as well as napkins.

The Accounts Payable Administrator is responsible for analyzing and processing vendor invoices to ensure payments are made in a timely manner and vendor accounts are kept in good standings. They will be the main point of contact for their assigned Site.

Key Responsibilities:

• Daily Processes:
  • Reponsible for analyzing and processing internal and external vendor invoices, which includes a good understanding of Canadian and US Tax Rules & Regulations to ensure accurate entry for payment processing and reporting.
  • Incoming Mail (Open/Sort/Distribute)
  • ICP Mailbox Process
  • Kofax Scanning/Validating/Quality Control
  • Basware Queues
  • Time Tracker Reporting
  • NPO Type Invoices Manual Coding
  • Manual Expense Report Processing
  • Online Expense Report Audits
  • Appian Requests for new/changes/deletions of vendor information in JD Edwards address book
  • Gathering and Verifying Vendor Tax ID Numbers
  • Outgoing Mail/Couriers
  • Credit Application Forms
  • Monthly Telephone Process
  • Main point of contact to assist in problem solving invoice issues with both internal and external customers for assigned site
  • Responsible to analyze and communicate with site purchasing and vendor to find the unique number that will help to increase the invoice auto-match rates
  • Drive improvement to % of invoices e-mailed from AP Vendor by requesting vendor to stop mailing paper invoices
  • Drive improvement to EFT percentages sending forms to new vendors in a timely manner
  • Monitoring Inflow Queue for assigned site to reduce average days outstanding
  • Responsible for responding to and following up on internal and external customer and vendor inquiries via phone and email in a timely and professional manner
  • Monthly RNI (Received not Invoiced) Reconciliations & resolutions to any issues found during the process
  • Quarterly Vendor & Carrier Statement Reconciliations & resolution to any issues found during the process
  • Other duties assigned
  
  

Qualifications:

• College Diploma (focus in Accounting) or equivalent in work experience in Accounting/Accounts Payable role
• 2+ years' experience as an Accounts Payable Administrator
• Business Technology program would be an asset but not required
• Strong verbal and non-verbal communication skills required
• Expert knowledge of Excel
• Detail oriented
• Analytical skills
• Problem solving skills