New Job Sentence Administrator In Alberta

Sentence Administrator

Company : Government of Alberta
Salary : $48,109 - $58,902 a year
Location : Alberta

Full Description

Job Information

Job Requisition ID: 17404

Ministry: Justice & Solicitor General

Location: Calgary

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: November 3, 2021

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Sentence Administration Unit manages and accurately interprets complex legal documents pertaining to holding and releasing of inmates received from various stakeholders including courts, policing agencies, sheriffs, the judiciary etc.


Do you have outstanding interpersonal and communication skills paired with exceptional attention to detail? Do you have a high degree of independence to be agile and thrive under pressure? If so, we currently have three Sentence Administrator position’s available! There are currently two openings at the Calgary Remand Centre and one opening at the Calgary Correctional Centre.

The successful candidates will be responsible for:

  • Face to face interviews with inmates to gather information for entry into Offender Records and Correctional Administration (ORCA) system
  • Preparing, managing and updating inmate legal files
  • Complex sentence calculations, including Conditions Sentence Orders
  • Interpreting complex legal documents & dispositions prepared by the court to ensure lawful detention or release of an accused
  • Liaising with Sheriffs and Court stakeholders to coordinate the transportation of inmates to their court dates
  • Assisting internal and external stakeholders while applying the Freedom of Information and Protection (FOIP) Act
  • Data entry within ORCA, Justice Online Information Network (JOIN), iREQUEST, Canadian Police Information Centre (CPIC) systems
  • General administrative responsibilities


High school diploma with a minimum of three years of experience working in a criminal justice environment is required. Proficiency in Microsoft Office is also required. Experience with Government systems such as JOIN, ORCA, EMDT or CPIC is an asset. Previous experience reading and interpreting legal documents is also considered an asset.

Preference will be given to those with post-secondary education in Criminal Justice or Legal Administration.

Please ensure all qualifications are clearly listed in resume.

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

  • Creative Problem Solving: Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas
  • Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals
  • Build Collaborative Environments: Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders and agencies in a professional manner
  • Systems Thinking: Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit


$1,843.28- $2,256.80 bi-weekly / $48,109 - $58,902 annually


There is a total of three full-time, permanent positions available. One position is currently open at the Calgary Correctional Centre and two positions are open at the Calgary Remand Centre. All three positions will be required to work 36.25 hours per week. Calgary Remand Centre has shifts for days and afternoons and Calgary Correctional has day shifts only.

Due to the position’s location in a correctional facility, the successful candidate will be eligible for a Correctional Institution Salary Allowance for each day worked. For more information visit:

Final candidates may be asked to undergo a security screening. This competition may be used to fill current and future vacancies, across the Government of Alberta, at the same or lower classification level.

There is no public transportation to the Centre, thus access to your own transportation is required. Parking is available.

The Government of Alberta is implementing a proof of COVID 19 vaccination policy for all Alberta Public Service employees, to improve the health and safety of Alberta Public Service employees and Albertans we serve. Any candidates in the process for applying for employment with the Government of Alberta, must be able to comply with one of the following:

  • Proof of COVID 19 vaccination;
  • If you are a successful candidate and have not provided proof of COVID 19 vaccination, you may select to produce a negative PCR (molecular polymerase chain reaction) or rapid test result, date-stamped within 72 hours of every scheduled work day/shift, on an ongoing basis starting on December 14, 2021. These tests will be paid for by the employee;
  • Candidates and employees who are unable to get vaccinated based on a protected ground under the Alberta Human Rights Act may request approval for an exemption and accommodation.

Links and information on what the GoA has to offer to prospective employees.

  • Comprehensive benefits plan:
  • Pension plan, PPSP:
  • Leadership and mentorship programs
  • Professional learning and development
  • Positive workplace culture and work-life balance

How To Apply

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Tips for applicants:

If you require additional information or a copy of the role profile, please contact Katelynn Kelly via email at [email protected]

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If this competition is closed as per the closing date noted above, please continue to check