New job Program Assistant (Clerk 4) in Nova Scotia

Program Assistant (Clerk 4)

Company : Province of Nova Scotia
Salary : $3,627 - $4,012 a month
Location : Nova Scotia

Full Description

Department: Transportation and Active Transit

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 9/29/2021 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Maintaining and building our Provincial infrastructure is no small job.

The Building Services Group at the Department of Transportation and Active Transit supports Nova Scotia’s 2,400 buildings and infrastructure assets across a wide range of clients. We maintain and support various government buildings and other built assets, including museums, core buildings and office buildings supporting the work of government, correctional centres, and justice centres.

About Our Opportunity

Reporting to the Manager of Business Services, the Clerk 4 (CL4) is responsible for all administration duties relating to the development and completion of new design projects being generated by the Technical Engineering and Design Services (TEDS) Team.

Primary Accountabilities

You will be responsible for cataloging and organizing all financial aspects of the TEDS Team including control and monitoring of all departmental control costs, documentation of project spending and assistance with identification of any financial discrepancies or possible improvements within the TEDS Team. The Clerk 4 will be responsible for working with and using the SAP Business Technology Platform as their main source for all data and document filing and processing for TEDS Team information. The Clerk 4 will develop and monitor the project schedules and that of the TEDS Staff.

Qualifications and Experience

You have five (5) years of related experience in bookkeeping or a related subject. An equivalent combination of education, training and experience will be considered.

You possess a mathematical aptitude and have experience in accounts payable; forecasting and budgetary control; procurement; and reporting.

Proficiency in typing and extensive knowledge in spreadsheet software and creation, word processing, and email applications is essential.

You must demonstrate excellent coordination and organization skills along with experience in maintaining records in both manual and computerized environments.

The following qualifications are considered assets, including:

  • Completed course work in bookkeeping and accounting;
  • Familiarity with STAR/STOR;
  • Experience with job costing and preparation of building construction quantity documents; and
  • Experience with SAP (or equivalent).

As the ideal candidate, you have exceptional planning and organizational skills to assist with the efficient operation of our office. You are an analytical thinker who presents information in a clear, concise manner. You are also a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player.

You maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.


Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.


Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

  • Normal work week is 35 hours/week, 7 hours/day.
  • May be required to work overtime on occasion.
  • Typically located in a comfortable office environment.
  • Much of the time is spent in a comfortable position with frequent opportunity to move about.
  • Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
  • May experience pressure with deadlines and need for accuracy.

What We Offer

  • Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
  • Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
  • Countless Career Paths.
  • Department Specific Flexible working schedules.

Pay Grade: CL 22

Salary Range: $1,813.71 - $2,006.07 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

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