New job Planning Analyst Southwest Properties Limited in Halifax, NS Yesterday New! in Nova Scotia

Named as one of Canada's Best Managed Companies and Most Admired Corporate Cultures in Canada, Southwest has developed, constructed, owned and operated world-class properties for over 55 years. A leading developer of residential and commercial property and one of the largest privately-held owner of multi-family residential buildings in the Halifax region, Southwest's brand of quality and community involvement has made a major impact on the Atlantic Canadian real estate market. Southwest believes in going beyond the necessary to create inspiring environments by providing the best places to live, shop, work and play, creating lasting relationships with employees, customers and partners. At Southwest we are always seeking the best and brightest stars in their field. From front line staff to senior management, we choose to employ the best in the industry!

We are currently seeking an outstanding individual to fill the permanent full-time position of Planning Analyst within our Southwest Construction Management Team.

The Planning Analyst is responsible for tracking and maintaining the project schedule for new development projects, facilitating decision-making and prioritizing actions, managing the administration of design budgets, document control, managing the administration of project schedules and meetings, and overseeing internal and external communications.

Responsibilities

Project schedules

• Create and track project schedules; reports critical path milestones and daily deliverables
• Preparation of forward agendas and meeting notes; monitor to ensure deliverables are completed on time
• Prioritization of issues for resolution and decisions; arrange meetings with decision-makers and appropriate staff
• Advise of anticipated risks to schedules & provide suggestions to mitigate those risks

Budget

• Track design budgets, prepare invoices for approval and payment; communicate with consultants regarding overages or other unanticipated costs; maintain schedule of values for each cost code
• Work closely with Estimator and Accounts Payable, review budgets on regular basis and advise of anticipated future costs

Project Scopes

• Monitor project scopes and advise the Senior Vice President of Development and the General Counsel & Development of anticipated scope changes and risks
• Analyze scope changes for cost and schedule impacts

Analysis & Coordination

• Review technical drawings & other documents provided by consultants for accuracy of information, to ensure they meet requirements & quality standards; & obtain required revisions

Municipal Approval

• Prepare municipal approval submissions for development approval, site plan approval and building permits
• Liaise with municipal staff throughout approval process, providing any additional information required and resolving issues
• Maintain complete records of communication and submissions

Communications

• Draft presentations, respond to requests during public meetings, and via phone and email
• Coordinate and manage multiple and complex communication between staff, consultants, and partners; ensure the timely flow of information between various parties, & provide respond to requests for information from various parties

Liaison

• Communicate with consultants, government officials, the public and partners on a regular basis
• Manage internal project communications

Miscellaneous

• Prepare and issue Requests for Proposals, contracts, and other related documents; analyze responses; issue subcontracts and purchase orders
• Prepare reports, analyses and research as required
• Manage project documents, ensuring timely and accurate retention and dissemination

Qualifications

Minimum Training Required: Education credentials in a related field; strong writing and communication skills; project management skills; analytical skills; proficient with MS Office products.

Related Training: Management training, research, project management, event management

Minimum Experience Required: 4 years

Knowledge and Skills Required:

• Ability to perform assigned duties with minimal supervision
• Ability to perform with tact and professionalism in a fast-paced, ever-changing environment
• Excellent oral and written communication skills
• Exceptional time management and prioritization skills
• Proven ability to plan, organize and prioritize work
• Attention to detail with a high level of quality
• Strong customer service and teamwork skills
• Proficient computer skills in Microsoft Office; Word, Outlook, MS Project, and Excel

Work With Us

Performance Based Bonus Eligibility

Comprehensive Extended, Health & Dental Benefits

RRSP Plan Eligible - FT Employees over 6 months

Monthly Transit Pass - 100% Reimbursement

Employee Health & Wellness Incentive Program - $300.00 Annual Reimbursement

Education Reimbursement Program

Flexible Work Schedules

Employee Discount Program - 10% off Southwest Properties Lease

Resident Referral Program - Cash Incentives

Service Awards

Social Staff Events

Home Computer Antivirus Incentive Program - $50.00 Annual Reimbursement

Charitable Donation Matching Program - $1000.00 Annually + 1 Day off to Volunteer