New job Government Affairs Coordinator - (#72/21) in British Columbia

BE PART OF THE TEAM THAT

BRINGS THE WORLD TOGETHER

Job Opportunity: Government Affairs Coordinator

Join an organization that plays a critical role in Canada’s economy. At the Vancouver Fraser Port Authority, we focus on doing the incredible work it takes to become the world’s most sustainable port.

The Vancouver Fraser Port Authority is responsible for the stewardship of the Port of Vancouver, Canada’s largest and most diversified port. Our mandate as a Canada Port Authority, as set out by the Canada Marine Act, is to enable Canada’s trade objectives, ensuring goods are moved safely and responsibly through the Port of Vancouver. That means providing infrastructure and ensuring the safe and efficient movement of marine traffic and cargo within the port. It also means we carry out reviews of proposed activities and developments on federal port lands and waters to determine whether a project can go ahead without impacts to the environment and community that cannot be mitigated.

We are passionate about the work we do and what it contributes to our local communities, the region and our country. This is reflected in our values of collaboration, continuous improvement, accountability and customer responsiveness.

Be a part of a team that advances initiatives to promote economic prosperity through trade, a healthy environment and thriving communities for the future generations of Canadians.

It’s a workplace where the intrinsic value of your contribution to help foster the continued growth of the Canadian economy becomes a tangible reality. Bring your unique strengths, perspectives and experiences to the port authority and join us in charting a course toward a sustainable future.

The government affairs coordinator supports the implementation of government and key stakeholder relations components of critical files, providing coordination and strategic messaging, supporting the implementation of recommended approaches, issues management and relationship tracking, particularly, but not exclusively, as they relate to port authority-led infrastructure projects and tenant-led development projects. Reporting to the manager and strategic advisor, government and stakeholder relations, this position provides support on other government and stakeholder related tasks as required, including meeting and event scheduling and arranging, and the development of plans, reports, briefing notes, presentations and other materials.

The government affairs coordinator will:

Communications, Advocacy and Engagement

• Working with the manager and strategic advisor, government & stakeholder relations, supports government, regulatory agency and stakeholder communications and engagement activities, including coordinating meetings, planning and executing outreach programs, and tracking and managing issues

• Under direction, develops and supports the implementation of outreach, advocacy and other communications strategies, plans and tactics

• Where appropriate and as assigned, interacts with government representatives at all levels, ensuring communications goals are met

• Supports the work to ensure communications activities are aligned with other departmental and organizational objectives and initiatives

• Supports the incorporation of government and key stakeholder engagement initiatives into project communications as required

• Coordinates the graphic design of communications and outreach materials, working closely with corporate communications

• Supports and participates when assigned on cross-functional teams

• Provides general communications support on an as needed basis, which may include planning and/or support of special events, government and media relations, business communications, tours and presentations, photography, reports, general research, budgets and information requests.

• Monitors, reports and provide recommendations on current and emerging issues as appropriate.

• May represent the port authority at external events.

• Tracks engagement activities, action items and outcomes.

Issues Tracking, Research and Reporting

• Works with staff and external consultants to monitor regulatory, government and stakeholder issues nationally, provincially and internationally as appropriate

• Tracks government policy and regulatory changes, ensuring internal stakeholders are advised and/or elevate issues as required

• Researches and prepares briefing notes, binders, letters and other materials

• Writes regular and annual reports on work activities and outcomes

.

Administrative Support

• Open mail and action or distribute as required and maintain department filing and tracking systems

• Facilitate approvals for a variety of documents

• Compose, proofread and format correspondence, presentations and spreadsheets. Assemble, prepare, collate and distribute as required.

• Identify opportunities for continuous improvement and create procedures and templates to assist with processes. Maintain a bring-forward system and follow-up on routine responsibilities. Prioritize and multi-task assignments to meet deliverables.

• Organize meetings and events, including booking meeting rooms/venues, arranging catering, purchasing gifts, preparing meeting materials. Prepare and mail invitations and coordinate RSVPs. Communicate details to participants.

• Take minutes at meetings and distribute on a timely basis

• Maintain government and stakeholder contacts in CRM and ensures records of engagement activities are kept up to date

SPECIFIC COMPETENCIES

Must be a self-motivated individual with excellent communication and interpersonal skills, including tact, diplomacy and the ability to liaise effectively and positively with both staff and outside contacts. Must have the ability to understand individual initiatives in the context of the bigger picture, identify issues, provide advice where appropriate and escalate situations when necessary. Must have an excellent command of the English language, both oral and written. Must be a team player with a customer service focus. Exceptional organizational skills, attention to detail, and flexibility to perform multiple tasks are required.

EDUCATION & EXPERIENCE

A bachelor’s degree in political science, along with a minimum of two years of demonstrable experience in federal government relations, supporting the development and implementation of government relations strategies around complex transportation projects. Demonstrated, recent experience working in government with elected and public service officials or equivalent volunteer experience is required. Strong networking and interpersonal skills, and strong knowledge of existing federal and/or provincial government structures, processes and priorities is considered an asset. Exceptional research, writing and analytical skills required. Must have excellent communication skills, both oral and written. Computer literacy is required.

WORKING CONDITIONS

Normal office conditions with occasional evening, weekend and off-site work, which may include travel outside within or outside B.C. Flexibility to occasionally respond to issues during non-working hours.

The Vancouver Fraser Port Authority offers a competitive compensation and benefits package including an Earned Time Off program.

In response to the impact of COVID-19 around the world, where operationally possible, employees of the Vancouver Fraser Port Authority are able to temporarily work remotely from within Canada until further notice.

This work is Canadian based employment and expected to be performed from our Vancouver office location

Please note this posting will remain open until filled.

We thank all applicants for their interest, however, only shortlisted candidates will be contacted.

At the port authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community.

Learn more about us at www.portvancouver.com