New job Program Assistant in British Columbia

Division: Local Immigration Partnership (LIP)

Program: Local Immigration Partnership (LIP)

Number of Positions: 1

About the Position:

The Program Assistant is responsible for providing administrative support to the Tri-Cities Local Immigration Partnership

Reports to: Program Manager

Key Duties & Responsibilities:

• Provides administrative assistance to the Tri-Cities LIP council, working group, advisory table, and executives
• Takes meeting minutes and develops reports and action plans as needed
• Oversees financial aspects of the partnership including purchasing, processing invoices, and reconciliation of the budget
• Collaborates with community partners, advisory table members, and the general public by providing information and assisting with requests on an as-needed basis
• Ensures Tri-Cities LIP and partner information is organized, analyzed, presented, and distributed in accordance with the annual communications plan
• Maintains Tri-Cities LIP communication platforms including website, social media, and e-newsletters on an ongoing basis
• Works with the Tri-Cities LIP Manager Program Manager and Program Coordinator to plan, oversee and implement all aspects of community engagement initiatives such as events, community forums, projects, and dialogues
• Monitors event production plans and, arranges logistics with multiple stakeholders such as steering committees, venue and catering contractors, and equipment rentals
• Supports volunteers and contractors who participate in events, committees and/or projects
• Addresses immediate requests and makes referrals to agency, community, and government resources and providing information as appropriate
• Other related duties as assigned by the Program Manager

Qualifications & Experience:

• Post-Secondary Education in Social or Human Sciences
• Minimum of 1 year experience working in an administrative role
• Experience working in a non-profit environment with a broad range of stakeholders
• Experience in event planning and management
• Experience in budgeting and office accounting (e.g. purchase orders, invoices and reconciliation)
• Knowledge of newcomer and settlement resources
• Knowledge of the social services industry

Job Skills & Abilities:

• Excellent written and oral communication skills
• Additional languages are considered an asset
• Excellent interpersonal and intercultural communication skills
• Excellent technical skills in MS Office and web-based applications
• Excellent attention to detailed and confidential information
• Ability to work independently and as a part of a team
• Ability to adapt to changing work demands

Other Requirements:

• Criminal Record Check Required
• Able to work evenings and weekends as required
• Able to travel for work in the local geographic region as required

S.U.C.C.E.S.S. embraces diversity and encourages all qualified applicants to apply. Interested candidates please apply by emailing your application including the following e-mail subject line “Program Assistant” by 5:00pm June 18, 2021 and submitting resumes to: [email protected]

While we appreciate all applications, only those selected for an interview will be contacted