New job CLK 11R - Administrative Assistant to Director of Distribution in British Columbia

Administrative Assistant to Director of Distribution
Clerk R11

At the Liquor Distribution Branch (LDB) our vision of ‘Service. Relationships. Results.’ is all about providing a valued service, building strong relationships with our stakeholders, and achieving greater results for the province.

The LDB is one of two branches of government responsible for the cannabis and liquor industry of B.C. We operate the wholesale distribution of beverage alcohol and non-medical cannabis within the province, as well as the household retail brands of BC Liquor Stores and BC Cannabis Stores.

We employ nearly 5,000 people in over 200 communities and have hundreds of career opportunities spanning our entire wholesale, retail and corporate operations – from supply chain logistics, to high-tech solutions, and everything in between. The LDB has been named one of BC’s Top Employers 12 times over for offering exceptional places to work, flexible work hours and earned days off, extended health and dental benefits, maternity and parental leave top-up payments, a pension program, in-house professional and leadership development, and subsidies for professional accreditation.

The LDB Wholesale Operations team is responsible for the registration, procurement, customs clearance, selling and distribution of liquor products for the province of British Columbia. Our stakeholders comprise approximately 800 suppliers, over 1500 retail outlets and 8000 licensed establishments. Working in collaboration with our suppliers and agents, our vision is to provide a reliable and efficient service to support the success of our customers. There are five key divisions within the business; Supply Chain, Pricing, Imports, Customer Service and Distribution. Each of our teams work closely in alignment with each other to provide a seamless customer experience and deliver our service goals.

Reporting to the Director of Distribution, the position is the initial contact to the public, staff at all levels and others with whom the Director or Managers in the Distribution may have contact with. The position provides coordination and direct support for the department’s staff administration, and all other administrative support activities throughout the department. This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Director’s Office, Department Managers, and staff.

The Administrative Assistant is relied upon, as a key member of the Director’s support team, to apply comprehensive skills in administrative and financial management and to apply problem solving and judgement skills to complete assignments in a timely manner taking into consideration competing workloads and changing priorities.

A criminal record check is required.

For complete details about this opportunity, including accountabilities, please refer to the attached job description, also located in the Additional Information section at the bottom of the posting.

An eligibility list for permanent or temporary future opportunities may be established.

Position Requirements:

Education and Experience:

• Minimum of 2 years of recent administrative/clerical experience preferably in a large high-volume warehouse/distribution environment.
• Recent experience at an executive assistant/senior administrative assistant level with an emphasis on coordinating services, composing, and preparing correspondence and managing the daily business of senior executive(s).
• Experience preparing spreadsheets and databases, and using standard computer applications (i.e., MS Outlook, Excel, and Word), including 50 wpm keyboarding skills.
• Experience providing financial services: reconciling transactions, reviewing financial reports, preparing accruals, etc.
• A degree, diploma, or certification in a related area (business administration, administrative assistance) is preferred.

How to Apply & Application Requirements:

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the Position Requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the attached Job Description.

A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

For specific position-related enquiries, please contact Bryan Taylor, HR Advisor at 604-252-6386.

Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to [email protected] before the stated closing time, and they will respond as soon as possible to assist you.

Note: Applications will be accepted until 11:00pm Pacific Time on the closing date of the competition.

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