New Job Project Coordinator In Ontario



Company : Jobssummary / Indeed
Salary : $86,500–$108,459 a year
Location : Ontario

Full Description

    Job ID: 39356
    Job Category: Project Management
    Division & Section: Corporate Real Estate Management, Real Estate Transaction
    Work Location: Metro Hall, 55 John Street, Toronto
    Job Type & Duration: Full-time, Temporary (18 month) vacancy
    Salary: $86,500.00 - $108,459.00
    Shift Information: Monday to Friday, 35 hours per week
    Affiliation: Non-Union
    Number of Positions Open: 1
    Posting Period: 29-Jun-2023 to 14-Jul-2023
The City of Toronto owns one of the largest, most complex and valuable real estate portfolios in North America, containing 8,446 properties, 6,976 buildings, and over 105 million square feet across 11 real estate asset types, and costing approximately $1 billion in operating costs and $1 billion in capital costs each year.

As Project Coordinator on the Transaction Services team in the City's Corporate Real Estate Management Division, you will coordinate and implement major projects within the real estate team, focusing on policy and organizational structure, and advancing leading real estate processes and procedures. Utilizing your real estate and project management expertise, you will work on a team of real estate professionals to modernize and harmonize day-to-day real estate management and coordinate the strategic implementation of major real estate projects and transactions in collaboration with the internal and external stakeholders, with the goal to maximize real estate value in pursuit of social, economic, and environmental benefits while achieving value for the City.

We are a fast-paced, high-volume environment, which manages multiple complex real estate transactions on behalf of the City and its entities, to enable them to carry out their business needs. We are focused on continuous improvement, through performance improvement and the development and implementation of sound management practices.

Major Responsibilities:

  • Coordinates and manages the implementation of identified projects for Transaction Services. Works with the manager to define the scope of projects, and develops project work plans and schedules.
  • Collects, researches, analyzes, evaluates and interprets data/information, and reports on findings to develop recommendations for the purpose of improving efficiencies and effectiveness of program services and how they fit into business models and plans, corporate policies and practices, legislation and initiatives by other levels of government.
  • Provides input into and administers assigned budget, ensuring that expenditures are controlled and maintained within approved budget limitations.
  • Operates within divisional business and action plans for operations and practices, and assists where required in developing strategies/policies/programs/action plans, to achieve approved time frames and technical requirements.
  • Identifies and recommends project options with short/medium/long-term implementation periods.
  • Evaluates all continuous improvement activities, and implements plans to optimize performance and processes.
  • Works with various governance bodies on finalizing the Terms of Reference and any Request for Proposals for approved consultant studies.
  • Implements detailed plans, and recommends policies/procedures regarding program specific requirements.
  • Prepares and implements communication plans, material and training to meet divisional objectives and communications including E-newsletters and Web-based platforms.
  • Supports the various committees, managers and program leads by organizing interdivisional working groups, setting agendas, documenting programs, reporting findings and business performance measures, and carrying out work tasks.
  • Fosters and maintains cooperative working relationships on projects and initiatives among staff across Corporate Real Estate Services and City-Wide.

Key Qualifications

Your application must describe your qualifications as they relate to:
  • Post-secondary education in a professional discipline such as Business, Real Estate Asset Management, Accounting/Finance, Planning, Development, Real Estate and/or Land Economics, or an equivalent combination of education and experience pertinent to the job function or the equivalent combination of education and/or experience.
  • Considerable experience coordinating, supporting and facilitating small-and-large-scale projects including the definition of project purpose and objective, project activities, milestones and deliverables, monitoring and tracking progress, and communication to stakeholders.
  • Experience coordinating change management initiatives and teams, and organizing complex multi- stakeholder projects to successful project completion.
  • Experience applying project management principles and methodologies, developing and using project and change management tools, and tracking status.
  • Highly developed verbal, written and oral communication skills with the ability to write and present complex information to a variety of audiences including writing reports, briefing notes, fact sheets and Q&As, facilitating working sessions, and delivering presentations.
  • Proficient with a variety of software packages including MS Office (i.e., Word, Excel, Access, Visio and PowerPoint, MS Project) and databases.
  • Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary environment and to work independently as required.
  • Demonstrated ability to review, interpret, develop and prepare process maps.
  • Ability to conduct detailed and/or non-structured research or analysis with minimum supervision, within tight deadlines.
  • Analytical skills in managing, maintaining, assessing and reviewing data, standards and services to identify best practices and opportunities for improvements in service delivery.
  • Ability to gain buy-in and support from managers and senior staff on new approaches, change initiatives and implementation of best practices.
  • Ability to exercise judgement and discretion managing confidential information such as that pertaining to human resources matters and the transformation initiative, Council or senior staff.

Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.