New Job Administrative Assistant In Alberta

Administrative Assistant
Administrative Assistant

Administrative Assistant

Company : City of Calgary
Salary : $31.30–$41.86 an hour
Location : Alberta

Full Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
As the Administrative Assistant for the Business & Engineering Services business unit, you will provide administrative support to the entire business unit, as well as the Director’s Office. Primary duties include:
  • Provide administrative support to the Director, Executive Advisor, and Managers as needed, including calendar management, scheduling meetings, making travel arrangements, and formatting documents and presentations.
  • Coordinate facilities both internal and external to the organization for the Director and Managers for presentations.
  • Retrieve and review records from Iron Mountain to determine what records are transitionary, required to be disposed of, or need a more thorough review by the Business Unit Records Coordinator (BURC).
  • Maintain and order required supplies including office supplies, first aid supplies, safety equipment, and printer equipment.
  • Collaborate with Information Technology (IT) for network access, shared drive, and folder access by creating and tracking remedy tickets.
  • Assist and coordinate in organizing team events, training sessions, and webinars.
  • Process and distribute incoming mail.
  • Participate in corporate projects as required.
  • Taking meeting minutes at Divisional meetings.
  • A High School diploma or equivalency (e.g. G.E.D.) and at least 5 years of related experience.
  • Intermediate proficiency in Microsoft Office (Word, Excel PowerPoint and Outlook).
  • Demonstrated organizational skills, accuracy, a high attention to detail and adaptability to changing priorities.
  • Strong communication and problem solving skills, along with the ability to effectively contribute and work in a team environment.
  • Records Management experience would be considered an asset.
Pre-employment Requirements
  • Successful applicants must provide proof of qualifications.
Union: CUPE Local 38
Business Unit: Business and Engineering Services

Position Type: 2 Temporary (up to 12 months)
Location: 800 Macleod Trail SE

Compensation: Pay Grade 6 $31.30 - 41.86 per hour
Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/External
Apply By: June 30, 2023

Job ID #: 307867